A privacy policy is an essential document for your business because it outlines how you comply with New Zealand privacy law. It also lets clients/customers know what information of theirs you use and their choices about that process.

• All New Zealand businesses.
• Drafted for health professionals but can be easily adapted to suit any industry.

If you collect personal information (such as email addresses or financial details) from your clients/customers, you should have a privacy policy. This ensures that clients/customers know what data of theirs you collect, and that you are complying with the law.

• The types of personal information you collect and hold;
• the purposes for which you collect hold, use and share personal information;
• to whom do you share personal information with;
• how an individual may contact you to access, correct, delete, or object to/ restrict your use of their personal information;
• how an individual may make a complaint and how you will handle their complaint;
• How you will secure personal information, and the potential for information to be stored in countries other than NZ;
• Other standard legal clauses.

Once you have completed our Privacy Policy template, you can publish it on your website as a new page and link to it in the footer, usually along with your Website Terms of Use, or you can display it on a sign in your clinic or place of business.

Whereas a privacy policy sets out your detailed policy for collecting and using personal information, a privacy statement, is a brief summary (usually a couple of paragraphs) that informs customers, at the time you ask for their’ personal information, what you collect and how you will use and disclose that information.

If your business collects personal information and uses it in a fairly straightforward manner, then a privacy statement may be enough. However, if you collect large volumes of complex personal information and use it in various procedures, a privacy policy may be better. In this case, it may be useful to use both documents. For example, you may display your privacy statement when you ask for a person’s email address in a pop-up box, with a hyperlink to your more detailed privacy policy.

No. This policy only complies with New Zealand Privacy Law. If you sell or market your products to EU residents, then you may require a GDPR-compliant privacy policy – please contact us.

This template adheres to New Zealand law and is designed for those doing business in New Zealand. While similar principles may apply in your jurisdiction, please consult with a lawyer qualified in your jurisdiction.

Yes. It is drafted by qualified New Zealand lawyers and is legally binding.

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All our templates come with instructions on how to complete them. You complete the highlighted text in the template in order to personalise to suit your business needs, then you save, delete any explanatory comments in the template, remove any remaining highlight and you are ready to use it. Feel free to add your branding and logo. We think your legals should fit seamlessly into your business branding.

Approx. 5-10 mins.